City of Fort Lauderdale

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SENIOR PROCUREMENT SPECIALIST

at City of Fort Lauderdale

Pay: $53299.49 to $82634.38/year
Salary : $53,299.49 - $82,634.38 Annually
Posted: 8/5/2019
Job Status: Full Time
Job Reference #: 2509681

Job Description

Overall Job Objective

Job Title:SENIOR PROCUREMENT SPECIALIST
Opening Date/Time: Wed. 07/17/19 12:00 AM Eastern Time
Closing Date/Time:Continuous
Salary:$53,299.49 - $82,634.38 Annually
Job Type:Full Time
Location:CITY HALL, 100 N. Andrews Avenue, Fort Lauderdale, FL 33301, Florida
Department:Public Works
 

The City of Fort Lauderdale is seeking a Senior Procurement Specialist to assist the City's Public Works department in procuring construction related projects.The ideal candidate, through exceptional communication and organizational skills, will actively participate in the development and selection of supply sources by providing accurate and prompt market intelligence.

The ideal candidate would also perform large volume purchasing of construction projects utilizing design/bid/ build, Design Build, Construction Management at Risk and CCNA relates solicitations for the City's Public Works Department. Experience in various other goods and services procurement is also a plus. Experience should include activities with a governmental agency or large business procuring a variety and volume of items. 
Would you fit in? Click here to apply.

This recruitment will remain open until an adequate number of applications have been received.


 ESSENTIAL JOB FUNCTIONS:
Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification.   The omission of a function does not preclude management from assigning essential duties not listed herein if such duties relate to the position.
 
  • Assists in the review of work assignments;  training and evaluating subordinate staff
  • Consults with department personnel on procurement needs; advises on the best methods of purchasing required construction projects, goods and services; provides technical assistance
  • Conducts product and vendor research to forecast price trends
  • Prepares invitations to bid and requests for qualifications and requests proposals utilizing various construction related delivery methods; finalizes specifications; coordinates legal and insurance requirements; reviews and analyzes bids and proposals
  • Participates in public sales and auctions; arranges for disposition of surplus, confiscated, and abandoned materials and equipment
  • Prepares purchasing Commission Agenda Memos (CAM); manages the approval process
  • Processes purchase requisitions; maintains purchase orders
  • Administers multi-department contracts to ensure full contractor compliance
  • Performs related work as required
Special Requirements:
Essential Employees may be required to work during a declared emergency. The employee's Department Head will determine who will be required to work.
Non-Essential Employees will not be required to work during a declared emergency but may be required to work in some capacity after the declared emergency. The employee's Department Head will determine when the employee will be required to work.

PHYSICAL STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS:
The position is generally sedentary. Employees sit most of the time, but may walk or stand for brief periods of time.
                                                                                                    
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
PERFORMANCE INDICATORS:
 
CORE COMPETENCIES
 
Passion for job:  Maintains a high degree of enthusiasm, self-reliance, and self-starting approach to achieve and maintain higher levels of performance.  Lead by example to inspire employee commitment and motivation to ensure that Community Builders (employees) and neighbors (customers) experience the highest level of service and satisfaction.
 
Commitment to Excellence/Continuous Improvement:  Demonstrates a commitment to quality, takes pride in work, and strives to deliver the best possible results. Upholds the City's Quality Management System (QMS) through provision of consistent quality services that meet the needs and expectations of neighbors (customers) and other interested parties.   Aims to enhance neighbor satisfaction with city services by looking for opportunities to improve performance, generating ideas for improving processes, and thoroughly reviews work. Resilience, determination and innovation are all qualities essential for success.
 
Job Knowledge: The demonstration of specialized knowledge required to perform the job. Takes initiative in learning and implementing new concepts, technologies, and/or methods.
 
Customer Service Orientation:  Keeps internal and/or external customer(s) in mind at all times. Strives to proactively address customer concerns and needs.  Assists business partners and neighbors to achieve their work goals via application of their own skills and knowledge; strives to provide consistent customer satisfaction and proactively seek customer feedback.
 
Personal Credibility: Projects self-control, confidence, and composure while managing emotions, time, energy, and performance.
 
Results Orientation:  Demonstrates knowledge of what results are important, and focuses resources to achieve them.
 
Accountability: Takes personal responsibility for outcomes.
 
Engagement: Care about work assignments and meets expectations for work schedules and accomplishing assignments. Shows commitment to the organization and its goals.
 
Communication: Speaks, writes, and listens effectively in a variety of circumstances, shares information and ideas with others.
 
Ethics and Integrity: Degree of trustworthiness and ethical behavior of an individual with consideration for the knowledge one has of the impact and consequences when making a decision or taking action.  All community builders should familiarize themselves with the City's Policy and Standards Manual (PSM) Chapter 6, Section 10, Sub Section 8 (City Employee Code of Ethics).
 
Teamwork: Works effectively with others to achieve business goals and objectives.  Takes steps to promote cohesiveness, collaboration and synergy with associates throughout the organization. Bridges personal, business and cultural differences to work effectively in team settings.
 
SPECIFIC COMPETENCIES
 
Attention to Detail: Demonstrates responsibility for, and handles accurately, the details associated with one's work.
 
Data Collection and Analysis: Monitors and collects research data to access accuracy, validity, and integrity.
 
Interpersonal Relations: Displaying understanding and sensitivity to needs and problems of others. Building rapport, establishing relationships and relating well to all kinds of people.  Identifies with and cares for others. Shows respect and values people and their contributions.
 
Judgment: Analyzes problems by evaluating available information and resources; develops effective, viable solutions to problems which can help drive the effectiveness of the department or organization.
 
Productivity and Work Quality: Ensures quality of work and work products match organization and department expectations.  Reviews one's own work for completeness and accuracy, seeks information or assistance when needed, and works well with other employees to provide quality work products and seeks to improve processes and practices to enhance quality and productivity.
 
Technical Expertise: Applies and improves extensive or in-depth specialized knowledge, skills, and judgment to accomplish a result or to accomplish one's job effectively.
 
Time Management: Ability to prioritize and organize own actions to achieve targeted objectives.
 
SUPERVISORY / NON-SUPERVISORY COMPETENCIES
 
Continuous Learning: The extent to which one is able to independently determine the need for personal and professional growth, appropriately identify relevant learning opportunities, and willingly participate in such developmental opportunities.
 
Teamwork: Works effectively with others to achieve business goals and objectives. Takes steps to promote cohesiveness, collaboration and synergy with associates throughout the organization. Bridges personal, business and cultural differences to work effectively in team settings.

SUPPLEMENTAL INFORMATION
Established Date: 11/18/2018     Revised Date: 3/5/2019
Management Category: 4            Classification Level: Advanced
FLSA: Exempt                               Classification Status: Classified
Job Code: FP037                         EEO Code: 2 – Professional
Pay Grade: FP08                     

 JOB REQUIREMENTS & WORK ENVIRONMENT:
We realize your time is valuable so please do not apply if you do not have at least the following required minimum qualifications:
  1. Have a bachelor's degree from an accredited college or university in Accounting, Public Administration, or another related field.
  2. Must possess at least one (1) year of experience in purchasing.
  3. Additional qualifying experience may be substituted for the required education on a year-for-year basis.
         Preferences: Certification as a Certified Public Professional Buyer (CPPB) or Purchasing          professional certification
 
 HOW TO APPLY/ VETERAN INFORMATION:
Depending on the number of applicants and the quality of their education and experience, the examination may consist of one or more of the following tests: Evaluation of Training and Experience, Oral Interview, Written Examination, or other assessment method.  Applicants must attain a minimum score of 70 in each part of the examination in order to qualify.  All successful applicants will be required to pass a medical examination, including drug screening, prior to appointment. Open until sufficient applicants have applied.
 
An eligible veteran who enters an open-competitive examination shall receive preference points added to the total passing score earned in the examination as provided for in the Florida Statutes.  To obtain veteran's preference, candidates MUST submit a copy of separation papers and the City of Fort Lauderdale's veteran's preference claim form (J204) at time of application.