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Administrative Assistant

at Insperity

Posted: 1/23/2019
Job Reference #: 1012385
Keywords: office

Job Description

Job Title
Administrative Assistant
Job ID
TITUSVILLE, FL 32780-7922
Other Location
Intellifuel Systems, Inc. serves the petroleum marketing and renewable fuels industries with software applications and specific hardware solutions. We are currently seeking an Administrative Assistant – Sales and Marketing to join our team. To learn more, visit us at:

Administrative Assistant – Sales and Marketing

It's said that there's no second chance to make a first impression. As our highly visible Administrative Assistant, you'll be our first impression. This job is about more than answering phones and being friendly; your initiative and organizational skills will keep us running at top performance, while your enthusiasm and ideas will shape the environment in which we all work.

In this newly created position, you will utilize your knowledge and exceptional skills to support our sales and marketing efforts by effectively performing the following duties:
  • Prepare and distribute customer paperwork as directed by any of the account managers
  • Research billing and collections questions for accounting
  • Prepare and track day-to-day orders
  • Acquire status information on projects for any of the account managers
  • Cleanup paperwork for performance measure reporting
  • Prepare expense statements for traveling account managers
  • Implement project paperwork deliverables for Celoxis project tracking and repository
  • Act as go-to resource for customer relationship management software questions
  • Maintain important customer data within the customer relationship software
  • Prepare the office for visiting guests
  • Have a key role in Users Conference preparations
  • Manage key customer contacts for wide area broadcasts (for team)- make phone calls to inform them when needed
  • Direct sales leads or web inquiries to the appropriate member of the sales team (and make sure they are tracked)
  • Maintain client database
  • Contract administration
  • Track sales expenses versus budget and report to sales team and GM of sales
  • Coordinate sales meetings both internally and externally as needed
  • Complete projects in support of director of marketing or the co-founders

  • Be willing to assist in all areas – a "can do" attitude
  • Proficient in Excel, Word and PowerPoint
  • Able to multi-task
  • Problem solving skills
  • Fuel industry experience is a plus, but not required
  • Solid communication and interpersonal skills
  • Friendly, confident, helpful and eager personality
  • Dependable – The Sales Assistant will be key to the overall success of the Sales Team and will need to be dependable

Benefits and Compensation:
Our commitment to your success is enhanced by our competitive salary commensurate with experience and extensive benefits package which currently includes paid time off, medical, dental and vision benefits, long- and short-term disability coverage, 401k, term life insurance and education assistance.