Constangy Brooks Smith & Prophete LLP

Tampa, FL, United States

Legal Assistant

Posted 28 days ago

Job Description

Position Summary:

Constangy, Brooks, Smith & Prophete LLP seeks legal assistant with at least 3 years’ experience minimum to join the firm’s Tampa, FL office. This position supports 2-3 attorneys who are active litigators in the Labor & Employment Practice. Ideal candidates will be able to transcribe dictation, be familiar with Federal and Florida State filing, civil rules, and procedures, and have prior experience in a labor & employment defense practice. This position supports a set of attorneys as a primary assignment and provides back-up secretarial assistance to others as assigned.


Duties & Responsibilities:

  • Proofread all documents for grammatical, typographical or spelling errors, and completeness prior to distribution or filing
  • Follow the standard naming and profiling conventions when scanning, emailing, and saving documents to the document management system
  • Draft standard correspondence, motions and other documents
  • Possess high level of awareness and protection of confidential information
  • Exhibit good judgment and organizational skills to receive, record and disseminate all information on behalf of the clients and assigned attorneys (e.g., mail, interoffice mail, email, etc.)
  • Consistently provide friendly and helpful telephone support 
  • Regularly anticipate the needs of assigned attorneys in order to promote timekeeper efficiencies (i.e., draft correspondence, prepare materials for meetings in advance)
  • Routinely review and follow-up on client deadlines and calendar appointments
  • Coordinate and make necessary arrangements for meetings (i.e., depositions, mediations, interviews, and vendor and facility reservations)
  • Assist assigned attorneys with completing and tracking CLE compliance, presentations and training programs, other business development activities, and organizing all other non-billable activities
  • Assist with the conflict check and client intake process for new matters
  • Maintain attorney specific case lists, charts, and status of cases and outcomes
  • Consistently and professionally communicate with clients, opposing counsel, vendors, and firm personnel
  • Consistently complete assigned tasks when expected while managing multiple assignments and/or deadlines
  • Review and follow-up on client deadlines, emails, and calendar appointments
  • Develop, implement, and maintain systems to promote organization and efficiency

Skills & Qualifications:

  • At least 3 years of experience minimum as a legal assistant in a defense firm; Labor & Employment experience a plus
  • Accurate typing transcription of dictation
  • Strong computer proficiency in the use of MS Office (Word, Excel, PowerPoint and Outlook), Document Management System, Time Entry, e-Filing and database software
  • Excellent communication skills, both written and verbal; demonstrated understanding of correct grammar, spelling and punctuation
  • Strong time management skills and the ability to work under pressure in a fast-paced environment
  • Strong organizational skills, interpersonal skills, and attention to detail

*Benefits: Comprehensive HDHP health plan, dental plan, and vision plan; Teladoc coverage for remote medical care; HSA for medical, and dependent care FSA; Competitive paid time off (PTO) available and increasing with tenure at the firm; 4 hours PTO for medical appointments; 11 paid holidays, including the observation of Juneteenth; life and AD&D coverage through Unum; short-term and long-term disability insurance; identity theft protection; pet insurance; AFLAC and umbrella coverage available; Employee Assistance Program; 401(k) savings plan with matching and profit sharing contribution; paid parental leave; emergency travel assistance; student loan refinancing options and financial planning assistance; onsite parking and/or public transportation subsidies; monthly gym reimbursement.


*These benefits are subject to change


Constangy, Brooks, Smith & Prophete LLP requires that all employees be vaccinated, unless a medical or religious accommodation is needed.


Constangy, Brooks, Smith & Prophete LLP is an Equal Employment Opportunity employer committed to providing equal opportunity in all of our employment practices, including but not limited to selection, hiring, assignment, re-assignment, promotion, transfer, and compensation. Our Firm prohibits discrimination, harassment, or retaliation in employment based on race; color; religion; national origin; sex (including pregnancy); age; disability; genetic information, citizenship status; military service obligations; or any other category protected by applicable federal, state, or local law.


This position is NOT open to candidate submissions from external search firms. 

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