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Director, Project Scheduling - Universal Creative

at NBCUniversal

Posted: 5/21/2019
Job Reference #: 448955

Job Description

Job Title
Director, Project Scheduling - Universal Creative

Business Segment
Universal Studios

The Director, Project Scheduling is responsible for directing the development and integration of comprehensive project plans and schedules throughout the project life cycle – concept design through turnover to Operations.  Also responsible for the collection, integration and analyses of current project schedules, future projects and conceptual projects for the purpose of providing management input used to make decisions regarding future project selection and realistic estimated timelines.  Also, responsible to track current resources and forecast future resources needed based on the Master Schedule.

  • Overall project scheduling:  Oversee the initial development of all project schedules for all of the contractors and vendors on the individual project ensuring that they meet the required timeframe and milestones and that the appropriate level of detail for duration and logic are accurate and achievable.  Ensure that each contractor and vendor establishes a “Baseline Schedule” that all parties agree upon.  After the establishment of the “Baseline Schedule”, continue to review and monitor the various project schedules (monthly reports, 3 week look ahead schedule, specialty schedules etc.) to ensure that they are meeting the required contractual milestones.  If needed assist in the development of alternative scheduling logic or work around plans to mitigate delays.  Ensure that the key milestones are being met and if not identify missing milestones to project management.  Participate in weekly construction meetings and communicate with the contractors or vendors on critical tasks.  Evaluate the short-term look ahead schedules, identify any potential risks, and provide suggestions to mitigate or enhance the schedule.
  • Scheduling management responsibilities:  Make employment decisions, including hiring, terminating and promotional recommendations for the individual project schedulers.  Evaluate subordinate personnel on technical, leadership and interpersonal skills.  Demonstrate ability to lead staff, instill a spirit of teamwork and promote staff development.  Make independent choices, free from immediate supervision.  Demonstrate ability to communicate to various levels of management and staff.  Establish policy, scheduling procedures and templates to ensure effective support of project needs.  Provide regular milestone reports for monthly executive update documents.  Participate in weekly Project meetings to evaluate individual project progress and schedule reporting accuracies.
  • Pre-planning project scheduling:  Oversee and assist in the development of the appropriate level of detail for work package definition, including durations and logic sequences. Oversee collection and integration of schedule input from all internal and external sources. Develop project schedule, modify as necessary and assist staff in specific portfolio requirements. Conduct resource loading analysis as required. Responsible for Article #4 contract milestones development in the generation of project RFP packages.  Ensure key milestones are identified and ensure they are coordinated with all project Vendor’s contract milestones. Provide detailed plan and tracking for project permitting activities.  Work with design team and permitting agencies to outline all required permits, durations for reviews, predecessors, and approval flow charts. Advise design team on important deliverable milestones.  Communicate project plan and advise of schedule risks in design process. Develop and track break-out micro-project schedules for key sub-set activities.
  • Durations analysis related to costs:  Perform detailed manpower analysis.  Evaluate acceleration alternatives to reduce overall critical path timelines.  Work with project estimator to evaluate cost benefit analysis for key acceleration activities and projections for additional crews.  Work in coordination with project estimators to ensure accurate manpower and activity durations which occur on contract change orders.  Perform forensic scheduling analysis in support of contractor change order negotiations.
  • Historical database:  Develop and maintain an activity duration database for historical purposes which can be used to create accurate projections for scope of work timelines.  In conjunction with the data base, document historical and project future unit production rates for key development and construction scopes.

Ability to manage multiple tasks and personnel at the same time while working on a diverse number of projects.  Needs to be able to interface with multiple contractors, sub-contractor and vendors in a positive manner in order to obtain their required contractual schedule deliverables.  Needs to be able to understand the overall “big picture” as it relates to the interfacing and coordination of these individual contractors, subcontractors and vendors on one project and between multiple projects.  Address any schedule disputes in a timely manner with the ability to resolve them in a manner that minimizes both the schedule and financial impact.

Job Number

Posting Category
Theme Parks

United States

Universal Orlando

About Us
At Universal Creative, we design, develop and deliver the most compelling entertainment experiences imaginable to drive growth for Universal Parks & Resorts worldwide. Our innovative attractions, immersive theme parks and world-class resorts fuse art and technology to create new standards in the themed entertainment industry.

Our Team Members are the driving force behind Universal Creative. With their diverse skills and forward-thinking ideas, our team pushes us beyond the boundaries of what’s possible to achieve the extraordinary. Together, we’re creating a Universe of fun, always ensuring the next thing we do is better than the last thing we did.


Career Level

  • Thorough knowledge of planning techniques.
  • Knowledge of multiple disciplines, including architecture, engineering and construction management.
  • Computer literate with multiple software applications (i.e., Word, Excel, Primavera and MS Project).
  • Knowledge of AutoCAD systems.

EDUCATION: Bachelor’s degree from a four year college or university in construction, construction management, engineering or business (If schedule related) required

EXPERIENCE: 5 - 7 years required: theme park environment experience and 10 or more years: master planning and scheduling or cost engineering experience required, preferably in the entertainment, resort development or hospitality industry; or equivalent combination of education and experience.

ADDITIONAL INFORMATION: REQUIRED: Must be fully versed in Primavera “P6” scheduling software and capable of building complex resource loaded baseline schedules. The Master Scheduler must perform regular schedule updates and provide two week look ahead schedules.

Your talent, skills and experience will be rewarded with a competitive compensation package.

We regret, due to the volume of responses, only applicants of interest will be contacted. Universal is not accepting unsolicited assistance from search firms for this employment opportunity. All resumes submitted by search firms to any employee at Universal Parks & Resorts via-email, the Internet or in any form and/or method without a valid written Statement of Work in place for this position from Universal Parks & Resorts HR/Recruitment will be deemed the sole property of Universal Parks & Resorts. No fee will be paid in the event the candidate is hired by Universal Parks & Resorts as a result of the referral or through other means.

Universal elements and all related indicia TM & © 2019 Universal Studios. © 2019 Universal Orlando. All rights reserved. EOE


NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.