RECORDS ANALYST

Facility: CORPORATE

Compensation Base:

Compensation Bonus (if applicable):

Equal Opportunity Employer.

Summary

Provides guidance, instruction, and coordination of corporate record retention objectives to all domestic facilities. This position serves as a liaison to all departments and facilities regarding the education and implementation of the organization’s record retention polices, procedures, and processes.

• Ensures the execution and compliance of all record policies, procedures and processes by visiting and examining each facility record keeping practices.
• Monitors and reports on the successful implementation of corporate policies and procedures, our client’s record guidelines and federal, state and local laws governing records retention.
• Provides training and assistance to employees and counsels in records creation, retention, storage, search, retrieval, review, and production of company records.
• Liaison between corporate, region and facilities in reference to all records retention issues and information.
• Responds promptly to all facility inquiries relating to document custody concerns.
• Assists Records management in retaining all of client current record retention guidelines.
• Evaluates the record retention performance of facilities and makes recommendations to the Records management on improvements.
• Formulates a plan based on the recommendation and the unique facility needs in addressing the management of records.
• Coordinates limited facility resources to ensure the implementation and compliance of the records management policies and procedures.
• Assists facilities in creating a master list of all documents to be retained, stored or shredded.
• Directs the transfer, storage, or destruction of records from terminated facilities.
• Manages and instructs the proper set-up, structure and implementation of all records to a new facility.
• Distributes all approved documentation to each facility in reference to records management policies and procedures.
• Contributes to the continuous development of the Records department programs and processes.
• Creates, interprets and reports any statistical data, concerns, or issues in the area of records to the Records management staff.
• Frequently travels to all domestic facilities, offsite storage facilities, scanning service facilities, and regional and corporate offices.
• As necessary, represents the company in meeting with customers, suppliers and vendors.
• Provides support for vendor invoice processing.
• Performs other duties as assigned.